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Private limited company registration in India- National Filing

Streamlining the process of Private Limited Company Registration Online in India


Starting a business in India can be an exhilarating journey, and opting for a private limited company is a popular choice among entrepreneurs. The benefits of limited liability, better access to funding, and increased credibility make it an attractive option. Fortunately, with the digital transformation sweeping through India, the process of private limited company registration online in India has become notably more straightforward, thanks to accessible online registration portals and government initiatives. In this comprehensive guide, we’ll walk you through the steps to register a private limited company online in India.

Why Choose a Private Limited Company?

  • Before we delve into the detailed process of private limited company registration online in India, let’s understand why this business structure is highly favored by entrepreneurs.
  • Limited Liability: One of the foremost advantages of a private limited company is that it offers limited liability to its shareholders. This means that their personal assets are safeguarded in case of business debts or legal issues. The liability is limited to the extent of their shareholding.
  • Separate Legal Entity: A private limited company enjoys the status of a separate legal entity distinct from its owners. This legal distinction empowers the company to enter into contracts, own assets, and sue or be sued in its name, fostering a sense of autonomy and legal protection.
  • Ease of Funding: Raising capital for a private limited company is more accessible compared to other business structures. It can issue shares to investors, making it attractive to venture capitalists, angel investors, and those seeking equity financing.
  • Credibility: Private limited companies typically command higher credibility and trust among customers, suppliers, and potential partners. They are often perceived as stable and reliable business entities.
  • Perpetual Existence: The company’s existence is not contingent upon changes in its ownership. Even if shareholders change, the private limited company continues to operate seamlessly.
  • Tax Benefits: Private limited companies in India can avail of tax benefits, including lower corporate tax rates and various deductions.

Steps to Register a Private Limited Company Online in India

Let’s now delve into the systematic process of registering a private limited company online in India:

1. Digital Signature Certificate (DSC)

The initial step in the private limited company registration online in India is acquiring Digital Signature Certificates (DSC) for the proposed directors and subscribers of the company. A DSC is vital as it facilitates the signing of electronic documents and forms essential for the registration process. These certificates can be obtained from certified authorities in India.

2. Director Identification Number (DIN)

Every director of the proposed company must obtain a Director Identification Number (DIN). To obtain DIN, applicants must file Form DIR-3 online with the Ministry of Corporate Affairs (MCA). DIN serves as a unique identifier for directors and ensures transparency and compliance in the corporate world.

3. Name Reservation

The subsequent step is to reserve a distinctive name for your company. Before initiating this step, it is prudent to conduct a name availability check on the MCA portal to ascertain whether your desired company name is available. Following confirmation, you can proceed to file Form RUN (Reserve Unique Name) to reserve the name.

4. Prepare the Incorporation Documents

Upon successful name reservation, the next crucial step is the preparation of incorporation documents. These documents encompass the Memorandum of Association (MoA) and Articles of Association (AoA). The MoA outlines the company’s objectives, while the AoA delineates the rules governing its operations. Given their significance, it is highly advisable to seek legal expertise in drafting these documents accurately.

5. File the Incorporation Application

Armed with the DSC, DIN, and meticulously drafted incorporation documents, you are now ready to file the incorporation application. Form SPICe (Simplified Proforma for Incorporating Company Electronically) is the designated form for this purpose. It’s imperative to attach the MoA, AoA, and other requisite documents along with the application.

6. Pay Fees and Stamp Duty

As a crucial aspect of the private limited company registration online in India, you will need to pay the requisite registration fees and stamp duty. The MCA portal conveniently provides a fee calculator to ascertain the exact amount based on your company’s authorized capital.

7. Certificate of Incorporation

Once the Registrar of Companies (RoC) meticulously verifies and approves your application, you will be bestowed with the coveted Certificate of Incorporation. This pivotal document serves as conclusive evidence of your company’s official existence, marking the successful culmination of the private limited company registration online in India.

8. Apply for PAN and TAN

With the Certificate of Incorporation in your possession, the subsequent course of action entails applying for a Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN) for your company. These identifications are imperative for tax compliance and facilitate a seamless financial trajectory for your business.

9. Bank Account and GST Registration

Opening a dedicated bank account in the name of your company is pivotal. Additionally, if your annual turnover surpasses the stipulated threshold, it is incumbent upon you to register for Goods and Services Tax (GST). GST registration is essential as it allows your company to engage in legitimate business operations while adhering to the taxation norms.

10. Compliance with ROC

Post-registration, ensure strict compliance with the Registrar of Companies (RoC) regulations and mandates. This encompasses periodic filings of financial statements, conducting regular board meetings, and vigilantly adhering to other regulatory requisites. Fulfilling these obligations is imperative to ensure the continuous legal existence and good standing of your private limited company.


Registering a private limited company online in India marks the commencement of an exciting entrepreneurial journey. The advantages of limited liability, credibility, and ease of funding make it an appealing choice for startups and established businesses alike. Nonetheless, it is crucial to meticulously adhere to the regulatory requisites and requirements to ensure a seamless registration process and sustained legal compliance. Seeking professional guidance and assistance can prove invaluable in navigating the nuances of private limited company registration. Once your private limited company is officially registered, you can wholeheartedly devote your efforts to building and expanding your business in the dynamic and thriving Indian market. At National Filing we have a team of professionals, lawyers, and certified accountants that will guide you through the complicated documentation of the registration procedure. Aside from that, we will provide 24×7 support to assist you in avoiding any legal issues that might come up while building your firm.