Documents needed for Change in the Registered Office of a Company outside the Boundaries of present Village, Town or City

• • Form MGT-14

    A certified copy of the resolution is required within the time period of 15 days of passing the resolution Form INC-22 is submitted with the Registrar of Companies.

    Form INC-22

    A copy of the company’s registered office address

    A copy of the utility bill which not older than two months

    No Objection Certificate or NOC for the use of premises obtained from the owner

    Special Resolution passed in the board meeting

  • Change In Company’s Registered Office Within The Same State

A Board meeting is held and a decision is passed on the same

An applicant is needed to file Form INC-22 to the concerned ROC and within the time period of 15 days from the date of passing the decision or resolution.

• • • A copy of the present address of the company’s registered office
    • Copy of Utility Bills which is not older than 2 months
    • NOC or No Objection Certificate in relation to the Premises usage obtained from the
    • owner of the premises.

Change in the Registered Office within the same State but to another ROC or Registrar of Companies

In case of changing the present registered office address of a company from one Registrar of Companies or ROC to another but within the same boundary limits, then below mentioned norms are followed as per the Companies Act, 2013:

• • Conduct a Board meeting to finalize the time, day, date, and place of the Extraordinary meeting
  • In the Extraordinary General Meeting or EGM a special resolution is made to make the necessary alteration in MOA related to the shifting of the Registered Office.
  • Publish an advertisement in the newspaper both in an English and in Vernacular
  • newspaper mentioning the modified or new address of the registered office of the company.
  • Form MGT-14 is submitted to the ROC of the companies within the time period of 30 days from the date of resolution
  • A certified copy of the Extraordinary General Meeting or EGM resolution decision.
• Change In The Registered Office Of A Company Within The Same State But From One Registrar Of Companies (ROC) To Another Registrar Of Companies (ROC)

  In case of change in the current registered office address of a private limited company from one ROC to another but within the boundary limits of a same state, following norms are need to be followed according to the Companies Act, 2013:

  1. A Board meeting is conducted which will finalize the day, date, time and venue of the Extra Ordinary meeting

  2. In the Extra Ordinary General meeting a special decision is made for the alteration of MOA and the shifting of the Registered Office.

  3. Publish an advertisement both in an English newspaper and another in Vernacular newspaper mention the updated address of the company’s registered office.

  4. Form MGT-14 is filed with the ROC of the companies within 30 days from the date of coming to a conclusion

  5. A certified copy of the Extra Ordinary General Meeting’s decision.

  Application To The Regional Director In Form INC-23

  1. Publish a notice in a daily newspaper both in English and in Principal language of that district where registered office is situated

  2. Individual Notice on each debenture holder, depositor, a creditor of the company is sending indicating the matter of application and stating that any person whose interest is likely to be affected by the proposed alteration in MOA.

Application to the Regional Director In Form INC-23

• Publish an advertisement in a daily newspaper both in vernacular language and English of that respective district in which place the registered office is situated
• Individual Notice is sent to each debenture holder,  a creditor, depositor of the company stating the matter of application and notifying any person who shows interest in the proposed alteration in MOA.

Documents Needed For The Above-Mentioned Process Are:

• Certified Copy of the Notice of Extraordinary General Meeting.
• Certified  Copy of the resolution authorized at EGM.
• Minutes of Extraordinary General Meeting or EGM
• Copy of  Advertisement published in the Newspaper.
• Copy of modified MOA.
• An Affidavit affirming the application.
• List of creditors or investors and Debenture holders titled to the objections.
• Declaration notice from the Key Managerial Personnel
• Declaration report from any two Directors that the entity has not defaulted in payments due to its workmen.

On obtaining the confirmation, the regional director will communicate within the time period of 30 days from the date of accepting the application by the Company’s Regional Director.

After receiving the order of the Regional Director, you have to file Form INC-22 to the ROC or Registrar of Companies. Mentioned below are the documents needed:

• Certified copy of the Registered Office Address
• Copy of utility bills of the premises
• NOC or No Objection Certificate for the use of  premises from the owner

Change in the Registered Office of a Company from the Jurisdiction of one ROC to another or from one State to another State

Following are the procedure is followed in the above mentioned:

• A Board of the meeting is held which will decide the time, day and place for conducting
• the Extra Ordinary General Meeting.
• In the scheduled Extraordinary General Meeting, a special resolution is authorized.
• An advertisement is published in the newspaper both in vernacular and English newspapers.
• You have to fill up the Form MGT-14 within the time period of 30 days from the date of authorizing the special resolution.

Getting no-objection certificate within 21 days from the Regional Director which will be considered essential for the changing of the registered office.

Documents needed for the above-mentioned process

• Certified copy of the Notice of EGM or Extraordinary General Meeting.
• Certified copy of the resolution authorized at EGM.
• Minutes of Extraordinary General Meeting or EGM
• Copy of Advertisement published in the Newspaper.
• Copy of Modified MOA.
• An Affidavit affirming the application.
• List of creditors, investors and Debenture holders titled to the objections.
• Declaration certificate from the Key Managerial Personnel
• Declaration report from any two Directors in which it is stated that the company has not defaulted in payments due to its employees.

The Regional Director will issue his confirmation within the time period of 30 days from the date of obtaining the application.
The next step the company has to do is file Form INC-28 to the concerned ROC within the time period of 30 days from the date of filing.
Thereafter, Form INC-22 is submitted with the Registrar of Companies or ROC within a time period of 15 days of the change in the registered office of the company with the below- mentioned documents:

• Copy of the Utility Bills of the registered premises
• Copy of the Registered Office Address
• NOC or No Objection Certificate from the owner for the use of Premises.